About Me

Steven Frischling
Live: HVN
Work: JFK-SFO-CDG-HKG
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Steven Frischling, aka: Fish, is globe hopping professional photographer, airline emerging media consultant working with large global airlines and founder of The Travel Strategist. Fish has racked up more than 1,000,000 miles since he started to track his mileage in 2005.

Fish's travel tends to be less than leisurely, including flying from New York to Basrah, Iraq, for six hours; Hong Kong for eight hours, Kuwait City for two hours and traveling around the world in 3.5 days to shoot a series of photo assignments in 4 cities and 4 countries on 3 separate continents.

Fish grew up at the end of New York's JFK International Airport's Runway 4R/22L, which probably explains his enjoyment of watching planes, fly overhead. When not shooting photos or traveling Fish designs camera bags, hones is expertise on airline security and spends his time at home cheering for the Red Sox with his 3 kids 102 yards from the ocean.

Returning Home With Your Camera Gear & U.S. Customs

I had originally written this blog entry for Seshu’s Tiffinbox.org, where it was posted it earlier today. Given that Tiffinbox.org generally has a different primary readership of photographers than Flying With Fish … despite Seshu and I both being photographers based in Connecticut, having both worked in Bristol, CT and both being Boston Red Sox fans … I decided to post it here as well.

 

On a side note, if you’re a photographer I strongly suggest checking out Tiffinbox.org. Its content is diverse, well written and updated continuously.

In the world of travel there are regulations, laws, grey areas and the simple facts of every day events. All of these possibilities don’t always match up and sometimes it seems traveling photographers may get caught in the middle.

Recently Scott Bourne wrote about a photographer who nearly had to pay taxes on US$15,000 worth of camera equipment while traveling back into the United States because he did not have a Form 4457 that proved his ownership of the equipment.

In reading the blog post from Scott Bourne, which you can read here, U.S. – Based Photographers Traveling Abroad – Beware The Duty, I was left pondering the realities of travel.  Having racked up more than 1,000,000 butt-in-seat miles traveling since I started paying attention to my miles in 2005 I have done my fair share of international travel and researched travel with camera equipment extensively.

In my experience, a Form 4577 is cumbersome, as every single piece of equipment needs its own form filled out in detail. To negate the sheer time and annoyance it takes to fill out a Form 4577 I prefer to use a Carnet. A Carnet is a single form that lists all items a photographer would be traveling with, it proves ownership and eliminates the need to pay taxes and US Customs Agents are legally required to accept it … but do I really need a Form 4577 or Carnet to reenter the United States? No, I do not … and let me tell you why.

If you follow the links from Scott Bourne’s post you’ll find one to the US Customs & Border Protection (US CBP) checklist for travelers.  Under the US CBP Checklist if you read #5 it states:

“Receipts or registration paperwork (CBP Form 4457) for any new electronics, such as a camera or laptop, that I’m taking with me? (Only suggested if traveling with recently purchased goods. Not necessary for goods more than 6 months old.)”

I have asked about getting stopped and having gear searched by US CBP and the best answer I got from a Supervisor at Los Angeles International Airport (who wishes to not have their name used) is “its all about red flags.”

US Customs scans tens-of-thousands of passengers in airports daily. Some are flagged by passport control, others for body language, and others by intuition, but you need to send off a red flag to have your bags checked upon reentry into the United States as a Citizen.

I have set off red flags and been checked more than once, but never once have I been threatened with a duty on my equipment. I have been flagged after traveling to Tokyo for 36 hours. When asked why my trip was so short I replied that there were no earlier connections home … that was a red flag.   Explaining to passport control that on a trip I had travelled to Basrah Iraq for six hours followed by a two-hour stop in Kuwait City … and I was not traveling with the Military … that was a red flag.  Having passport control notice I had been in and out of Amsterdam Schiphol International Airport 3 times and Paris’s Charles De Gaulle Airport once in a single day … that was a red flag.

In all of these red-flag instances when my camera gear was revealed it was obvious that I was a professional photographer, my equipment was my own and it had likely been in my possession longer than six months.

US Customs agents are over worked and under staffed at nearly every airport I know. I spent a considerable amount of time documenting US CBP as a news photographer for a major magazine a few years back and got to witness how they operate from the inside out, not just from the perspective of a passenger, and agents generally use their own common sense to determine who is being truthful, who is lying and if equipment being brought into the country left the country with the traveler.

One way to ensure your gear will not get a second glance should you get red flagged is to take ownership of your gear before you leave. All of my equipment have uniform labels with my name and contact info on them, some pieces of gear have it twice. All of my gear is marked with tape (I use pink tape to quickly be able to ID my own gear), the tape on all the gear makes it uniform. My cameras all have gaffers tape in the eyepieces, nearly all my lenses have gaffers tape on the lens hoods or marks of the tape where the hoods attached to the bodies.  All my camera batteries have pink tape and identification labels as well.

When my bag is opened up an agent knows my equipment is … well … my equipment.  Gear that is 2 days old may look cleaner than gear that is six years old, but having them taped and marked the same way speeds up the process and I never get a second look.

The one time I ended up being significantly scrutinized by a CBP Agent, at Atlanta (ATL), the agent asked for my card, I handed it to him and he walked off. He checked my web site, saw I legitimately was a photographer, he apologized for the delay, helped repack my bag and sent me on my way.

One thing to note is that in Scott Bourne’s post he suggests filling out the Form 4577 then having it signed by the US CBP at your Port of Entry (POE) prior to departure. This is problematic for many travelers. Never mind that nearly every CBP Agent I have asked said they hate signing off on Form 4577s because its never one form, its 30 forms and they need to verify every piece of gear … but there is no CBP Office near many travelers and most travelers depart from a location different than their Port of Entry. For example, most of my trips start and end at New Haven’s Tweet Airport, but my Port of Entry when I fly home is usually Philadelphia … although my Port of Entry can also be Atlanta, San Francisco, Chicago, Los Angeles, Shannon (Yes there is US Immigrations & Customs in Shannon Ireland), Miami, Toronto (Yes there is US Immigrations & Customs in Toronto), Newark, Detroit, Dulles, etc etc etc.   Having your forms pre-signed at the Port of Entry before departure is usually problematic.

Travelers who feel the need to have a Carnet or Form 4577 for reentry back into the United States should look for a local CBP Office, although there are many regions that simply don’t have an office conveniently located.

So what should you do when you fly internationally and are returning home to the United States? Know the rules, US CBP will not laugh at you, as Scott Bourne states … and I have had my fare share of run ins with Agents , but if you’re right you ask for a Supervisor and ask them to review the US CBP Traveler’s Checklist … unless you’ve already read the CBP Harmonized Tariff Schedule of the United States (which I don’t suggest reading, its quite boring).

Happy Flying!

 

10 Responses

  1. I live in Atlanta, so getting the form 4457 isn’t too tough. Whenever I get some new gear I’ll go early to the airport on my next domestic trip and go to the customs area to get the form filled out and signed. I believe they require you to have the gear with you for verification, but they’ve never actually checked an item in my experience. I guess seeing the bag full of gear is enough.

    A correction, though, is that the form can contain as many items as you can fit on it. I think I’ve gotten 16 items on a single form with entries that look like “Nikon D700 body – SNXXXXXXXX”. So I carry one or two forms that list everything I might carry internationally.

    The US CPB Checklist note that you only need a form or receipt for an item purchased in the last six months is helpful, but seems very hard to prove if pressed. How can I prove to a customs official I bought a camera a year ago that is still currently sold new? Having a form 4457 takes the guesswork out of the equation.

  2. Jonathan,

    Thanks for your experience. In my experience when I have filed out a 4577 and taken it to a local Customs office the CBP Agents have required a separate form for each item. Also, under US Federal Regulation 19 CFR 148.1, a 4577 may require a Form 4455, which is why I simply go with a Carnet when one is needed (I use a Carnet for taking gear into foreign countries under certain circumstances).

    A Carnet is a single form rather multiple forms and is easier to utilize.

    However, if you’re gear is more than six months old, you’re good to go and unless you set off red flags, agents don’t tend to want to argue with you about the age of a camera.

    Happy Flying!

    -Fish

  3. […] 10:50 PM What Fish has to say on the subject: Returning Home With Your Camera Gear & U.S. Customs – Flying With Fish ————————— David Minton know-it-all davidminton@gmail.com (281) 795-1313 […]

  4. A simpler method is to carry a copy of your insurance policy with the cameras itemized and identified by serial number. You do have your gear insured, don’t you?

  5. I list all of my camera equipment on one (1) Form 4457. I then take it, and my camera bag to the local customs office (it’s near the airport) and one of the agents signs and stamps the form. Takes about 90 seconds. They never bother to check the serial numbers against those listed on Form 4457. I’m then good for the next 12 months of travel, or until I trade something. Their official stamp uses red ink, but if you have a good color copier you can make extra copies (to keep stashed in your luggage).

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  8. Fish – Thank you for sharing your experience and recommendations regarding getting gear back into the US and through customs. I wanted to add that recently there has been positive change in the last port of exit procedures (http://www.atacarnet.com/blog/customs-streamlines-ata-carnet-validation) when leaving the US with a carnet. No longer does a carnet user have to present the carnet and equipment at the last port of exit. If the traveler will lose control of the equipment as checked baggage prior to making a connection in the US before leaving the country, for instance, the carnet can be validated at the port where the traveler loses control. There is a new LinkedIn ATA Carnet Users & Discussion Group that is also a resource for specific questions about traveling with camera gear and other carnet equipment when they arise. Thanks again!

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